01
Scheduling that runs the day
Multi-practitioner calendars, rooms, online booking, arrivals and automated reminders stay in step.
Practice management software for UK clinics.
Less time typing.
More time with patients.
Booking, records, billing and patient care—one calm, connected system. Hospitalnote handles the admin and drafts the documentation. Your team stays in control.
Built for UK clinics Guided data migration
THURSDAY, 12 JUNEGood morning, Dr Adams
+ New appointmentAppointments today142 more than last Thu
Revenue today£84012% above average
Notes to review3AI drafts ready
Today's listView calendar
Sarah MitchellInitial consultation
CompleteJames OkaforFollow-up · Room 2
Here nowPriya SharmaBlood panel
Upcoming AI draft readyReview required
James Okafor · 42 yrs
PRESENTING COMPLAINT
Persistent headache for two weeks, with mild photophobia.
ASSESSMENTSNOMED · 25064002 · Headache
Review & signOne system
Booking, records, billing and communications—together.
No clipboards
Patients register, complete forms and check in themselves.
You sign off
AI drafts. A qualified clinician reviews and decides.
One clinic. One source of truth.
Everything the day needs,
working as one.
Hospitalnote connects the front desk, the consulting room, the patient and the back office. Capture information once, then let it move with the work.
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A complete clinical record
Structured notes, problems, prescriptions, letters, forms and files live on one clear patient timeline.
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Billing without the side spreadsheet
Create invoices, take deposits and payments, issue credits and understand what is still outstanding.
04
Patient communications, all in one place
Send branded email and SMS, share documents securely and keep the context attached to the patient.
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Answers, ready when you are
Use ready-made reports or build your own view across finance, appointments, patients and operations.
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Workflows your team can trust
Tasks, permissions, branches and configurable services give every role the right next action.
Consultation in progress
Listening & structuringFinish capture
Consultation noteAI-assisted draft
Ready to reviewHISTORY
Two-week history of persistent headache, not relieved by over-the-counter analgesia.
EXAMINATION
Neurological examination unremarkable. No focal deficit.
PLAN
Discussed red flags. Referral letter prepared for neurology review.
SNOMED · HeadacheLetter drafted
Signed by Dr AdamsClinical review complete
AI-assisted. Clinician-controlled.
The paperwork gets lighter.
Your standards don't.
Capture the consultation and Hospitalnote turns it into a structured draft. Review every word, make it yours, then sign when it is right.
- AI Scribe
Turn consultation audio into a structured note ready for review.
- Letters and smart forms
Draft the follow-on documents from the same clinical context.
- Structured clinical coding
Keep the record searchable and consistent with SNOMED CT terms.
The paperless, self-service clinic.
A better front door
for every patient.
Give patients a simple, secure path from discovering a service to preparing for their visit—and a useful place to come back to afterwards.
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BookChoose a service, practitioner and time online.
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PrepareRegister, consent and complete forms before arrival.
03
Check inArrive from a reminder link or clinic QR code.
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Stay connectedView documents, manage visits and pay securely.
RC
Riverside ClinicIllustrative patient portal
Good morning, Sarah
NEXT APPOINTMENTTue 17 June · 10:30Dr Adams · Room 2
Get directionsManage
BookDocumentsPay
Pre-visit form1 task to complete
Book an appointmentStep 3 of 4
Choose a time
MON16TUE17WED18THU19
09:0010:0010:4511:3014:0015:15
You're checked inYour clinician has been notified.
Care beyond the clinic room.
Offer digital services
without stitching tools together.
Choose a serviceClear catalogue and eligibility
Clinical screeningConfigurable forms and rules
Review & fulfilClinician and pharmacy workflow
Publish bookable or paid services, collect the right information, route it to a qualified reviewer and keep the resulting care inside the same patient record.
- Configurable service catalogues
- Screening and consent forms
- Let patients pay online
- Prescription and dispensing workflows
Built for trust.
Patient information deserves
serious infrastructure.
Hospitalnote is designed around clinical accountability, controlled access and clear ownership of every clinic's data.
Talk to us about securityProtected by design
Encrypted data, role-based access and workflows designed for UK data-protection responsibilities.
Each clinic kept separate
Your clinic's users and records are isolated from every other organisation on the platform.
A clear clinical decision
AI output stays a draft until a qualified user has reviewed and signed it.
Your data stays useful
Reporting and exports keep your operational information visible and portable.
Getting started.
We make the switch
feel manageable.
Walk through your clinic
We show the platform against your real workflows and priorities.
Move your data
We agree a migration plan for the patient and operational history you need.
Set up your team
Roles, branding, templates, services and booking are configured with you.
Go live together
Your team gets practical support as Hospitalnote becomes part of the day.
From our clinic community.
What our clients say
Customer experiences published in 2022, before V2.
“HospitalNote provided us with all features we need as a clinic, from managing our appointments to our finance HospitalNote had our back. Easy to use and friendly support team that are always on hand to assist.”
“HospitalNote is helping us to transition to a paperless clinic. The finance and invoicing feature also helps us to stay on top of our finance. I couldn't imagine my clinic without HospitalNote”
Plan your move.
See the fit. Understand the cost.
Contact us for V2 pricing and a walkthrough of the workflows that matter to your clinic.
- Your practice: team size, branches and the services you offer.
- Your total cost: software, usage charges, payment processing and any setup costs.
- Your switch: migration scope, training, support and contract terms.
How do I get pricing for my clinic?
Contact us for V2 pricing. Tell us about your team and the workflows you need. Ask for a breakdown of software, AI and messaging usage, payment processing and onboarding costs, along with any contract or cancellation terms.
What should we plan for before switching?
Start with your current system, the records you need to move and your preferred go-live date. The migration scope, data checks, training, support arrangements and any costs need to be agreed before the switch; timing depends on your clinic and source data.
Does the AI write to the clinical record by itself?
No. Hospitalnote creates a draft for a qualified clinician to review, edit and sign. The clinician remains in control of what is saved or sent.
Can you move our existing patient data?
Yes. Data migration is part of onboarding. We review your current system, agree what needs to move and help your team make the switch with continuity.
Do patients need to download an app?
No. Booking, registration, check-in, forms, payments and shared documents all work in the browser. Your patient portal can carry your clinic name, logo and colours.
Is Hospitalnote suitable for a multi-practitioner clinic?
Yes. Hospitalnote supports multiple practitioners, staff roles, rooms and branches, with permissions that keep each team member focused on the work relevant to them.
How are payments handled?
Hospitalnote uses Stripe for secure card payments. Clinics can take payments and deposits online or at the desk, track invoices and reconcile what has been paid.
Your clinic. Your questions.
Let's talk about
your practice.
Request a demo or a call. Tell us what matters to your clinic, and we'll get in touch to discuss the next step.